Executive Assistant (Fully remote)

Who We Are & What We Do:
Branching Minds? mission is to empower all educators to effectively, efficiently, and equitably support the holistic needs of their students; and to create a path to academic and personal success for every learner. Already supporting over 1,500,000 students across 200+ districts from close to 40 states, our vision is to be the most impactful national K12 school district solution for achieving high-fidelity MTSS/RTI; consistently demonstrating our ability to save teachers' planning/documenting time, improve outcomes of our students, and eliminate achievement gaps.
As a startup, we don?t have to play by the rules of traditional organizations. We get to be innovative in the solutions we develop for our partners and the way we conduct our business for ourselves. Branching Minds is also a Benefit corporation. We get to prioritize our mission > profit, and the means of getting there is just as important as the ends. We err towards self-management, transparency... collaboration, initiative, and giving a damn.
If using innovation to reimagine education in service of equity energizes you -- join our team!
The Calling:
Branching Minds is looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and COO. The ideal candidate will manage administrative tasks, coordinate special projects, handle scheduling, make travel arrangements, and report directly to the Chief of Staff. This position will play a critical role in ensuring the smooth operation of the executive team and overall success of Branching Minds as the company grows.
What You Will Achieve:
This position will be involved in the day-to-day coordination of leadership priorities. The ideal candidate will possess a high degree of professionalism, a proactive attitude, and a natural ability for (and love of) juggling multiple balls simultaneously. Key responsibilities of the position include:
? Administrative Management: Efficiently manage and prioritize the calendars of the CEO and COO, and schedule meetings, appointments, and events. Handle email correspondence and phone calls.
? Special Projects: As directed, assist in planning, executing, and following up on special projects. Conduct research, gather data, and provide insights to support strategic initiatives.
? Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries. Ensure travel plans are cost-effective and aligned with schedules.
? Meeting Coordination and Follow-Up: Organize and prepare for meetings, including creating agendas, taking minutes, distributing follow-up materials, and supporting the CEO and COO with action steps.
? Reporting: Provide regular updates and reports to the Chief of Staff. Assist in preparing executive summaries and reports for board meetings and other key stakeholders.
Why We Want You:
? Demonstrated ability to manage multiple priorities and work independently.
? Bachelor?s degree in Business Administration, Communications, or a related field.
? Exceptional organizational and time-management skills.
? 3+ years of experience as an executive assistant, project coordinator or in a similar role.
? Strong written and verbal communication abilities.
? Proficiency in GSuite (calendar, Gmail, Sheets, Docs, Slides) and project management tools.
? Ability to handle sensitive information with discretion.
? High level of professionalism, integrity, and attention to detail.
Lucky Us If You Have:
(No biggie if you don?t)
? Experience with Asana for project management
? Experience in K12 education
Interview Process:
If we are a match you can expect a total of 2 steps in the interview process after the initial application
? 45-minute Video/Phone Interview with the Chief of Staff
? 60-minute Final Round with CEO and COO with a written exercise prompt to submit in advance
What We Offer You:
? Check out our Benefits & Perks
? Fully remote!
? An awesome, cross-disciplinary, mission-driven team solving meaningful problems that improves the lives of educators and students.
? Base annual compensation for this role is $57,000 - $87,000 based on experience and expertise as well as geographic location.
Studies show that women, communities of color, and historically underrepresented individuals tend to hesitate applying for jobs unless they meet all listed qualifications. At Branching Minds, we prioritize cultivating a diverse, inclusive, and supportive culture. Therefore, if you're passionate about the role but your previous experience doesn't perfectly align with every qualification in the job description, we still urge you to apply. You may be a strong fit for this position or other opportunities within our organization.
In Our Own Words, We Are...
Independent, Relaxed, Ownership, Flexibility, Always Learning, Casual, Adaptable, ?Best Idea Wins,? Passionate, Dedicated, Very Capable/Competent, Efficient, Communicative, Welcoming, Caring, Scrappy, Friendly, Co-operative, Agile, Supportive, Principle-Driven, Respectful, Practical, Attentive, Funny, Self-Motivated, Silly Parrots.
Our Commitment to Diversity, Equity & Inclusion
At Branching Minds, a diverse, inclusive, and equitable workplace is one where everyone, regardless of their gender, race, ethnicity, national origin, age, sexual orientation or identity, education, professional and life experiences, disabilities, and abilities; feels valued and respected. We are proud to be an equal-opportunity employer that is committed to continuing to create a diverse, inclusive, and equitable environment.
Our Commitment to People with Disabilities
Branching Minds is committed to disability inclusion, and to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at [email protected]

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